Privacy Policy

This privacy policy explains how Aegean Conferences (“Aegean Conferences,” “we” and “us”) obtains, utilizes, shares and safeguards information collected from visitors to its Website. If you reside in the European Union, please see “Specific Disclosures for the European Economic Area”. By visiting our Website, you consent to the collection, use and transfer of your personal data pursuant to the terms of this privacy policy.

The Personal Data We Collect From You

Aegean Conferences collects personal data that you choose to provide to us on the Website, through email, over the phone and otherwise, including your name, contact information, work address, email address, phone number. We may also obtain information from third parties about you. In addition, Aegean Conferences’s Website may automatically record information when you visit. This information can include your Internet Protocol address and data concerning webpage requests.

Aegean Conferences may place small files called “cookies” on your computer when you visit the Website. Cookies facilitate your utilization of the Website and enable us to track activity and customize your website experience. If you do not wish to receive a cookie from Aegean Conferences Global, you may set your Internet browser settings to decline or disable the cookie.

How Your Personal Data is Used

We utilize personal data collected to market our services to you and develop, support and improve our business, notify you of Aegean Conferences events, process your registrations and administer awards.

We do not sell or share your personal data with third parties for their marketing or solicitation purposes. We do not use IP addresses or web page request information to try and identify you (nor do we disclose that information to third parties for them to use for their own purposes—although we do use third parties for our internal analytics purposes and retargeting for marketing). Aegean Conferences and trusted third parties utilize personal data only for the purposes for which it was obtained.

How Your Personal Data is Disclosed

Personal data provided to Aegean Conferences will be processed and stored by us inside the United States and will be accessed by our staff and third parties working for us for the purposes set forth in this policy or for other purposes subject to your consent. Your personal data also may be held, processed and accessed inside and outside of the European Economic Area.

Updating Your Information

You are entitled to review the personal information Aegean Conferences holds about you and may ask that we revise your personal information to ensure that it is current and correct. We may also revise your information using data obtained from third parties or public sources.

Information Security

We use physical and technological security measures to protect your information both online and offline from unauthorized access and against illegal manipulation and processing, accidental loss and damage. We will preserve your information for a reasonable period of time or as required by law.

Opting Out

You may elect to opt-out of communications about specific conferences and meetings at any time by providing Aegean Conferences with written or electronic notice. Upon receipt of such notice, we will cease contacting you with regards that that particular conference/meeting.

Updates to the Policy

Aegean Conferences may update this policy from time to time. To the extent permitted by law, any changes to our privacy policy will be posted to the Website and will become effective upon posting. Your continued use of the Website and failure to opt out will indicate your agreement to such changes.

Contact Aegean Conferences

We welcome all requests, suggestions and questions concerning our use of your personal data. All such communication should be directed to, or call us at +1.610.527.7631.

Specific Disclosures for the European Economic Area

This section applies to data processing activities of data subjects residing in the European Economic Area as well as, regardless of residence, the processing of any Personal Data in the European Economic Area. In the event there is a conflict between this section and other parts of the Privacy Policy, this section shall control with respect to residents of the European Economic Area.

“Personal Data,” for purposes of this section, means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

“Services” means any of our services, or deliverables.

“Site” means any website operated and controlled by us.


We describe how we collect and use Personal Data in the “The Personal Data We Collect from You” section of this Privacy Policy.


Our disclosure is limited to circumstances where we are permitted to do so under applicable European and national data protection laws and regulations. We share data with certain types of companies, for purposes of providing Services to Clients and marketing our Services to potential and existing Clients, such as cloud computing companies, cloud communications platform as a service (PaaS), web analytics services, , marketing and mailing and emailing services.


We collect and process your Personal Data for a variety of different purposes which are set out in further detail in this section.

In some cases, we will ask for your consent so that we may process your Personal Data. However, in certain circumstances, applicable data protection laws allow us to process your Personal Data without needing to obtain your consent.


In certain cases, separate consent is not required, including:

  • For the performance of a contract.
  • To perform our contractual obligations to you, including our fulfilling orders or requests you have made, contacting you in relation to any issues with your order or use of our Services, or where we need to provide your Personal Data to our service providers related to the provision of the Services.

  • To comply with legal obligations.
  • To comply with laws, regulators, court orders, or other legal obligations, or pursuant to legal process.

  • Legitimate Interests.
  • To operate our business and provide our Services (other than in performing our contractual obligations to you) for our “legitimate interests” and for the purposes of applicable law, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Legitimate interests may include:

    • To communicate with you regarding the Services, including to provide you important notices regarding changes to our operations and to address and respond to your requests, inquiries, and complaints.
    • For our direct marketing purposes.
    • To send you surveys in connection with our Services.
    • To assist in the investigation of suspected illegal or wrongful activity, and to protect and defend our rights and property, or the rights or safety of third parties.
    • To develop, provide, and improve our Services.
    • To enforce our Terms of Use, License Agreements, or this Privacy Notice, or agreements with third parties.


In cases where we are not already authorized to process the Personal Data under applicable law, we may ask for your consent to process your Personal Data, including:

  • Marketing
  • We may ask for your consent for Aegean Conferences or our partners or vendors to contact you by telephone, SMS, post and/or email about other offers, products, promotions, developments or Services which we think may be of interest to you and for other marketing purposes.

  • Use of Cookies
  • Our Site uses cookies and similar technologies to improve user experience and for analytics. We also use cookies and similar technologies for purposes of including social network sharing capabilities on our main site, analytics, marketing, and session control. By using our site, you acknowledge and agree to our use of cookies.

    A “cookie” is a small text file that a web server stores in browser software. A browser sends cookies to a server when the browser makes a connection to the server (for example, when requesting a web page from the same domain that created the cookie). The purpose of cookies is to remember the browser over time and distinguish one browser instance (or user) from all others. Some cookies and other technologies may serve to track Personal Data previously entered by a web user on our site. Most browsers allow visitors to the website to control cookies, including whether or not to accept them, and how to remove them. Cookies can remember login information, preferences, and similar information.

    Cookies, as well as other tracking technologies such as HTML5 local storage, and Local Shared Objects (such as “Flash” cookies), and similar mechanisms, may record information such as a unique identifier, information visitors to the website enter in a form, IP address, and other categories of data.

    We also use web beacons or “pixels,” and in certain circumstances may collect IP address, screen resolution and browser software and operating system types; clickstream patterns; dates and times that our site is accessed, and other categories of data.

    If visitors to the Site want to block the use and saving of cookies from the Site on to their computers hard drive, he or she should take the necessary steps within your web browser’s settings to block all cookies from the Site and its external serving vendors, or use the cookie control system, if available upon first visit. Please note that if visitors to the website choose to erase or block your cookies, certain parts of our Site may not function correctly. For information on how to disable cookies, refer to your browser’s documentation.


You may at any time withdraw the consent you provide for the processing of your Personal Data for the purposes set forth in this Privacy Notice by contacting us at, provided that we are not required by applicable law or professional standards to retain such information.


You have the right in certain circumstances to request confirmation from us as to whether or not we are processing your Personal Data in our capacity as a Controller. Where we are processing your Personal Data as a Controller, you also have the right to request access to, modification of, or deletion of such Personal Data.

You also have the right in certain circumstances to receive the Personal Data concerning you that you provided to us, to restrict processing of your Personal Data, or to transmit such data to another controller.

To exercise your rights with respect to your Personal Data, please contact us at


We may create de-identified or anonymous data from Personal Data by removing data components (such as your name, email address, or linkable tracking ID) that makes the data personally identifiable to you or through obfuscation or through other means. Our use of anonymized data is not subject to this Privacy Notice.


We will retain your Personal Data for as long as you remain a Client or an employee of a Client, an Advisor in our Network or maintain an account or agreement or as otherwise necessary. We will also retain your Personal Data as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, comply with applicable industry standards, and in accordance with disaster recovery procedures.


You may have a right to lodge a complaint with a supervisory authority.


For questions regarding this Privacy Notice, please contact us at: