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Participants
who wish to contribute a paper are requested to submit an abstract 90 days before the
commencement of the meeting or as indicated on the main page of the meeting. While authors are
asked to nominate a preference for oral or poster presentation, the Organizing
Committee will be responsible for selection of the final form of
presentation. Authors will be notified of their form of presentation 45 days before the
commencement of the meeting or as indicated on the main page of the meeting. Accepted abstracts
will be published in the Workshop's abstract book. Abstracts received after
the deadline will not be published in the abstract book.
Instructions
- AN INDIVIDUAL
MAY BE FIRST AUTHOR ON MORE THAN ONE VOLUNTEERED SCIENTIFIC PAPER
PROVIDED THAT EACH SUBMISSION REPRESENTS DISTINCT RESEARCH.
- With regard to
research using human subjects, Aegean Conferences endorses the protections
embodied in the Basic Principles of the Declaration of Helsinki and
their expansion in the regulations governing research supported by
the U.S. Government (45 CFR Part 46; 56 FR 28003). Aegean Conferences
does not endorse and will not publish the results of research that
was not conducted in accordance with these Principles. Investigations
involving animals reported in abstracts must have been conducted in
conformance with the NIH Statement of Principles for the use of animals
in research and education.
- Abstracts should
be submitted ON-LINE. Before you start
the on line submission, prepare the abstract using our MS Word template
following the instructions listed below.
- If the on line
submission is not possible, abstracts can be submitted as an E-mail
attachment send to: abstracts@aegeanconferences.org. Please indicate
the meeting to which is submitted in the Subject line.
- If none of the above is possible,
abstracts can be submitted on 3.5" disks. Fascimile transmissions (FAX) will not be accepted.
On the disk or email, please list the type of file and operating system
used, and identify any characters in the text that require special
formatting (eg Greek script). Disks should
be clearly marked with the author's name. A hard copy of the abstract,
together with the disk (if submitting in this form) should be mailed
to:
Aegean Conferences
36 Haymarket Lane
Bryn Mawr, PA
19010
U.S.A
Abstract
Preparation Instructions
- Abstracts can
be prepared using our abstract
template followed by the instructions below. Save the file as
Microsoft Word format.
IMPORTANT.
The file must be named with the last and
first name of the presenting author (i.e. SmithJohn1.doc).
- Abstracts should
be accompanied by a complete mailing address, telephone number, fax
number, email address of the corresponding author.
- There is no limit
to the individual lengths of the following four sections - Title,
Author(s), Institution(s), Abstract, but keep in mind that the total
sum of these four sections, inclusive of the abstract body, must not
exceed 2200 characters if no tables/figures are included. If one table/figure
is included, this is reduced to 1750 allowable characters. If two
tables/figures are included, this limit is reduced to 1500 allowable
characters. Anything that occupies a physical place on paper such
as a space or a punctuation mark is counted as one character.
- The abstracts
should include an informative title, the names and affiliations of
all authors (with the presenting author's name underlined). Abstracts
should use 12 point Times New Roman font, except for the title which
should be ALL CAPS in 12 point Times New Roman Bold. All special characters
should be in SYMBOL.
- Single space entire
abstract. Do not use periods after abbreviations or initials. The
left-hand border of the abstract's text must be perfectly aligned.
- Capitalize the
title. Do not indent the title. State authors' names using initials
only for first and middle names. Include institution, city, and
state/country. Omit degrees,
titles, institutional appointments, street address, and zip code.
- The use of standard
abbreviations is desirable i.e. rbc, kg, mg, meq%.
A special or unusual abbreviation should be placed in parentheses
after the first appearance of the full word for which it represents.
Numerals rather than words should indicate numbers, except to begin
sentences.
- Include up to three key words that
may be typed at the bottom. Indicate the preferred form of presentation
(i.e. oral or poster).
Withdrawals and Revisions
- Abstracts submitted
on paper or electronically may be withdrawn until Midnight (EST) 60
days before the commencement of the meeting. Abstracts may
not be withdrawn after this date.
- If you are submitting electronically
you can save your abstract for revisions before submitting the final
version by Midnight (EST) 90 days before the commencement
of the meeting. If you choose to save the abstract for
future revisions, save/print the confirmation number. The confirmation
number is required for revising your abstract. After the abstract
submission deadline, if you need to revise your electronically submitted
or mailed abstract you must use a paper abstract form and it must
be received by Midnight (EST) 60 days before the commencement of the meeting. Please print
"REVISION" in the upper right hand corner
Notification
of Programming
The first author will be notified by e-mail
45 days before the commencement
of the meeting concerning the following:
Title of session for abstract presentation
Date and time of session
Format of presentation (oral or poster)
Presentation time
Please advise coauthors of the time of the presentation as they will
not receive notification
On-line Abstract Submission
New
Temporary File: You may start to complete this abstract form any time before the
abstract deadline and submit it to a temporary bin for later retrieval and subsequent
revision (unlimited). To keep this file for later revision, check "No" at the end of this
form where it asks if this is your final submission. You will be issued a Control Number that will be your
password to regain access to this temporary file to continue to work on your
abstract. You may access this file as many times as you want, but you must
check "Yes" on the Revision Page before Midnight EST
90 days before the commencement of the meeting in order for us to consider it
as your final submission. Once you have checked "Yes" you may no longer
access the revision page for online revisions to your abstract. After you
have submitted the abstract as the final version only paper revisions will be
allowed.
When
To Submit: Due to the fact that the server workload will be quite heavy
near the deadline, please consider making your final submission earlier, when
the response from our side confirming your submission will be quicker.
Confirmation: Once you have
submitted your final version by checking "Yes", your abstract will
be deposited in the permanent bin, eliminating your access to it for future
revisions. This will be considered your final version of the abstract. If you do
not submit until very close to the deadline, it may take longer due to heavy
server usage. The Control Number that you received upon your initial save to the
temporary bin will be mentioned again in our response. This will be the only Control Number ever assigned to
you. You will retain it for the entire duration of the Abstract Submission
Process.
Paper
Copies: Please DO NOT submit a paper copy of your abstract unless requested to do so.
Revisions: After you have checked "Yes" to submit the final
version of your abstract, only paper revisions will be allowed. Please
see the abstract submission rules.
Please take some time to review the FAQ List to get answers to the most frequently asked
questions regarding the submission process.
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